FESCI CONSTITUTION

  • Article 1: The Society
    • Section 1: Name
    • The name of this Society shall be the Federation of European Societies of Chemotherapy and Infection (FESCI).
    • Section 2: Affiliation
    • FESCI is affiliated to the International Society of Chemotherapy. It might be affiliated to other societies in the future.
    • Section 2: Definition
    • For the purposes of FESCI, European Countries shall be defined as:
      - All European countries according to the WHO definition;
      - All countries of the Mediterranean border;
      - All countries bordering the Black Sea.
    • Section 3: Residence
    • The registered office/legal residence of FESCI shall be in the UK and subject to the relative operating laws. FESCI may have executive offices in any country belonging to FESCI as defined in Section 2.
    • Section 4: Objectives
    • The objectives of FESCI shall be:
      a) Promote research in chemotherapy and the prevention, diagnostics and therapy of infection, especially by convening international congresses, conferences and symposia;
      b) Encourage the co-operation of the members amongst themselves and between scientists belonging to societies dealing with related basic and clinical sciences;
      c) Encourage the formation of national or regional
      societies interested in therapy of infection and
      of cancer in those countries or areas where such groups do not exist;
      d) Encourage and/or sponsor the formation of European working groups for special research, training projects or the use of therapeutics in the field of antiinfective and antineoplastic therapy and to co-ordinate their activities;
      e) Co-operation on national congresses, promotion and development of consensus guidelines.
      For the purposes of the FESCI, chemotherapy is defined as the study of all problems pertaining to the discovery, production, properties, mechanisms of action and usage of drugs, whatever their origin may be, that are actually or potentially capable of therapeutic and prevention activity in infectious or malignant diseases and in immunological disorders of man and animals.
      The objectives and purposes of FESCI shall be exclusively scientific and educational; No political or religious matters shall be introduced into its meetings or into any of its sponsored activities.
  • Article 2: Membership
  • FESCI is a Federation of affiliated Scientific Societies in the areas as defined in art.1/sect. 2.
    The Standard Operating Procedure (SOP) of the FESCI regulates the procedure of tasks according to the Constitution.
    • Section 1: Members
    • FESCI shall be composed of the following types of membership:
      a) Ordinary Members: The individual members of an affiliated national or regional society with similar interests shall be ordinary members of FESCI, but their administrative relations with FESCI are channelled through their own national, or regional society (thereafter called affiliated Member-Society), including application for membership;
      b) Ex-officio Members: These members are the President of ISC; the Past President of FESCI, other ex-Officio members as defined in the SOP;
      c) Co-opted Member: the President of the next ECC Congress; other co-opted Members as defined in the SOP;
      d) Extraordinary Members: These are the Honorary Members, representatives of Scientific Societies, Scientists, other selected persons, who have no voting rights. This membership shall be conferred on the recommendation of the Executive Committee by a vote of the Council upon persons/scientists who have brought outstanding contributions to chemotherapy, or to ordinary members of FESCI who have rendered exceptional services to the Society.
    • Section 2: Affiliation
    • Applications for affiliation of a Society shall be submitted to the Executive Committee of FESCI through its Secretary General. Admission or rejection of these applications shall be decided by the Executive Committee. Applications shall include full details about the candidate society, its place of incorporation or registration, its constitution, scope of activities, membership and the elected officers. The name of a person or institution who/which qualifies for extraordinary membership/fellowship may be proposed to the Executive Committee by writing to the Secretary-General together with the information as defined by the Council for each type of membership/fellowship.
    • Section 3: Exclusion
    • An affiliated Member-Society may be excluded from affiliation by recommendation of the Executive Committee because of conduct that is inimical to the objectives of the FESCI injurious to, or affecting the reputation of the FESCI adversely.
  • Article 3: Finance
  • The income and property of the Federation shall be applied solely towards the promotion of its objects as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or otherwise howsoever by way of profit, to members of the Federation.
    FESCI is entitled to receive donations.
    • Section 1
    • a) All bank accounts shall be in the name of the Society (FESCI).
      b) All cheques and orders of payment from the FESCI financial accounts shall be signed by the Honorary Treasurer, the President, the Secretary-General or an authorised person in a manner that is determined by the Executive Officers from time to time.
    • Section 2
    • The budget of the Society shall be divided in two main parts:
      a) routine incomes and expenses estimated on the basis of previous years' experience.
      b) extraordinary incomes and expenses which cannot be foreseen.
    • Section 3
    • The financial activities of the Society (FESCI) shall be audited every year by independent auditors approved by the Council.
    • Article 4: Organs of the Federation
    • The organs of FESCI are:
      - the Council
      - the Executive Committee
      - the Executive Officers
  • Article 5: Council of the Society
    • Section 1: Composition
    • The Council of FESCI shall be composed of the representatives of the affiliated Member- Societies and the members of the Executive Committee.
    • Section 2: Authority
    • The final authority in the administration of FESCI lies collectively with the FESCI Council.
    • Section 3: Membership
    • The number of representatives of each affiliated Member- Society is determined by the size of the society, as defined by the Council.
      The representatives of each affiliated Member-Society are nominated by the affiliated Society which shall notify the Secretary-General of FESCI of their names by the President or Secretary-General of the respective society before a Council meeting.
    • Section 4: Meetings
    • The Council shall ordinarily meet at least every two years. It should meet during one of the congresses or meetings organised by FESCI. Extraordinary meetings of the Council or consensus/approval needed by Council by means of electronic or postal voting may be called in the interim by the President of FESCI. For extraordinary meetings or electronic means of consensus/approval, only items specified in the agenda shall be dealt with.
    • Section 5: Functions
    • As a legislative body of FESCI, the Council shall:
      a) Elect the regular members of the Executive Committee also by using electronic means. Election shall be obtained by a simple majority vote by ballot. If two or more individuals receive the same number of votes, the choice shall be made by a re-ballot.
      b) Approve the Executive Officers of FESCI as elected by the Executive Committee.
      c)Ratify the admission of new affiliated Member-Societies as recommended by the Executive Committee;
      d) Ratify the recommendation of the Executive Committee regarding name, location and collaboration with other societies of the European Congresses organised by FESCI;
      e) Confirm, upon proposal from the collaborating national and regional society(ies) of the European Congress and on the recommendation of the Executive Committee of FESCI, the President of the European Congresses;
      f)Select the independent auditors to follow up the financial matters of FESCI;
      g)Decide upon the exclusion of affiliated Member Societies from FESCI, upon proposal from the Secretary General and of persons or institutions from extraordinary membership upon recommendation of the Executive Committee;
      h)Confer the title of honorary member of FESCI upon recommendation of the Executive Committee;
      i)Approve the Constitution, the By Laws of FESCI and their amendments;
      j)Approve the Annual Report of the Executive Committee.
  • Article 6: Executive Committee
    • Section 1: Members
    • The members of the Executive Committee can be:
      - ordinary members;
      - co-opted members;
      - the President of ISC (as ex-officio member);
      The Executive Committee should not be less than 6 ordinary members elected by the Council. The Executive Committee Members have a term of 2 years (eligible for one more re-election). The Executive Committee elects the Executive Officers and shall propose a slate of nominees for election of ordinary members. Any affiliated Member-Society may introduce other nominees, submitting this in writing, and received by the President or Secretary-General three months before the election. The Executive Committee with its President may co-opt members for specific purposes. If any of the elected members retires from office before term, the procedures above shall be undertaken. The Executive Committee may sub-contract one or several missions to an external body in order to help FESCI meet its objectives. The Executive Committee should meet regularly at International Congresses. A meeting shall be held at least once a year. Additional meetings of the Executive Committee may be called if necessary, at the request of the President or of a majority of its Regular members. These meetings may include telephone conferences, electronic or postal means.
      All actions of the Executive Committee shall be subject to review by the Council. In special emergencies, the President, the Vice-President, the Secretary-General and the Honorary Treasurer together shall be authorised to act on behalf of the Executive Committee for a defined target and span of time. Any action decided by these officers in such a case shall be by unanimous vote. Whenever necessary, the President, Secretary-General or Honorary Treasurer may request the advisory capacity of qualified persons without voting rights, the advice of whom is needed in legal or financial matters or as interpreters or ad hoc for other specified tasks. These individuals need not be members of FESCI.
    • Section 2: functions
    • The Executive Committee shall:
      a) Investigate applications for affiliation of national/regional society (ies) to FESCI, nominations for extraordinary membership/ fellowship, and recommend their admission to the Council.
      b) Examine proposals made for dates and locations of forthcoming International Congresses and make a suitable recommendation for approval by the Council.
      c) Propose the name, the structure, and the collaboration with affiliated and other societies of the forthcoming International Congresses for approval by the Council.
      d) Prepare a slate of nominees for election to the Executive Committee by the Council of the Society. e) Discuss and approve the budget and financial report prepared by the Honorary Treasurer or his/her agent for submission to the Council.
      f) Promote regional conferences, colloquia and workshops within the field of infection and of cancer.
      g) Establish FESCI sub-committees which are deemed necessary for the efficient functioning of FESCI. The proceedings of the sub-committees shall report to the Executive Committee and no funds shall be expended by the sub-committee other than in accordance with a budget agreed by the Executive Committee.
  • Article 7: Executive Officers
    • Section 1: Members
    • The Executive Officers of FESCI are ordinary members, elected by the Executive Committee and approved by the Council.
      The Executive Officers of the Society are:
      a) the President
      b) the Vice-President
      c) the Secretary-General
      d) the Honorary Treasurer
    • Section 2: terms of office and duties
    • The Executive Officers of FESCI and their terms of office shall be as follows:
      - The President 2 years (eligible for one more re-election)
      The President shall:
      a) preside at all meetings of the Executive Committee and of the Council.
      b) call extraordinary meetings of the Executive Committee or of the Council, including by electronic means whenever necessary.
      c) appoint, with the advice of the Council and/or members of the Executive Committee, members of specialised commissions.
      d) present honours and awards.
      e) nominate official delegates or representatives to other meetings of other societies or groups.
      f) fill, by appointment, any vacancy in any office of FESCI, such appointments being subject to final ratification by the Executive Committee and the Council.
      The President of FESCI is responsible for chairmanship of the Council of FESCI and such committees and sub-committees set up by FESCI.
      - The Vice President 2 years (eligible for one more re-election)
      Should the President be incapacitated or his/her office be vacated, the Vice-President shall be designated to serve as President, until the end of the current term of the Presidential Office.
      - The Secretary General 2 years (eligible for one more re-election)
      The Secretary-General shall:
      a) write the official minutes of the Executive Committee and of the Council and preserve the signed and attested originals of such documents.
      b) request from members of the Executive Committee and from affiliated Member-Societies to propose items for the agenda of meetings of these bodies, prepare and circulate the agenda, minutes and other communications in due time.
      c) receive applications and nominations for various membership/fellowship of FESCI, and submit to the Executive Committee for approval.
      d) request from affiliated Member-Societies, the names of their representatives at the Council.
      e) keep up-to-date lists of all affiliated Member-Societies and its committees.
      f) maintain close contact with the President and Secretary-General of the forthcoming International Congress organised by FESCI.
      The Secretary General of FESCI is responsible for the documentation of Society meetings and for implementation of the decisions of the Council. Should a Secretary General be elected from among the Council, his/her Council seat should become vacant and a replacement nominated from the affiliated society to which the Secretary General belongs.
      - The Honorary Treasurer 2 years (eligible for one more re-election)
      The Honorary Treasurer shall:
      a) collect, preserve and disburse all the funds of FESCI.
      b) prepare and present to the Executive Committee and the Council, the financial report for the financial year (s) which has been audited by the Auditors appointed.
      c) assist the work of the Executive Officers of FESCI.
      The Executive Officers can delegate duties to an authorized person will act on their behalf.
      The Treasurer of FESCI is responsible for maintaining the financial affairs of FESCI in good order, preparing budges and arranging for auditing of accounts.
  • Article 8: Scientific Meetings
    • Section 1
    • The FESCI shall organise international congresses at a country agreed upon by the Council following proposal from the Executive Committee. Preference will be given to countries where national or regional affiliated Member-Societies exist.
    • Section 2
    • The Congress Organising Committee (for scientific and other affairs) shall maintain close contact with the Executive Committee of the FESCI. They shall jointly decide upon any special advantages to be granted at the international congresses to Members of FESCI.
    • Section 3
    • Regional conferences, colloquia and workshops may be promoted by the FESCI whenever required by scientific or other reasons compatible with the objectives of FESCI.
  • Article 9 : Quorum
    • Section 1
    • A quorum for meetings of all bodies of the Society shall consist of a majority of members of such body, except the Council.
    • Section 2
    • A quorum of the Executive Committee shall consist of the majority of members including at least 2 Executive Officers. Decisions are carried by majority vote. In the case of a draw, the presiding person shall cast a double vote. The rank order of presiding shall be: President, Vice-President, Secretary-General, and Honorary Treasurer.
  • Article 10: Amendments
    • Section 1
    • Provided that written notification has been mailed to the affiliated Member-Societies at least two months before a regular or extraordinary meeting of the Council, an amendment to the Constitution may be passed by a majority of votes cast at the said meeting.
    • Section 2
    • Any Council member may formally submit amendments for consideration by the Council. This amendment must be submitted to the President or Secretary General three months before the regular meeting of the Council.
  • Article 11: Dissolution of Society
  • If at any time it is considered to be in the interest of the Society to dissolve the Society, any assets remaining after the satisfaction of any debt or liabilities shall not be distributed amongst members of the Society but should be given to such charitable institution or institutions as the Society decides. See the SOP on the conditions for dissolving the Society.